- Expression of Interest close on: Thursday, 23 May 2024 [5.00pm FJT]
- Location: Flexible – Where Oxfam has a presence in the Pacific region
- Term: 1 year (fixed term contract with possibility of extension based on funding and performance).
- Reporting to: Finance Lead
- Job Description is available on this link.
- Please contact the Recruitment Coordinator, Kethy Obed on email for any queries: PeopleandCulture@oxfampacific.org
- All applications must be lodged online.
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
Shaping a stronger Oxfam for people living in poverty.
Context
Oxfam is a global aid and development organisation that mobilises the power of people against poverty working through staff and local partner organisations across the Pacific to combat gender, economic and climate injustice, including in situations of crisis. Oxfam in the Pacific works to support the following countries in the region: Papua New Guinea, Vanuatu, Solomon Islands, Fiji, and the Polynesia/Micronesia country cluster comprising of Samoa, Tonga, Tuvalu, Cook Islands, Niue, Kiribati, Palau, Nauru, the Federated States of Micronesia (FSM), Republic of the Marshall Islands (RMI) (Micronesia). Country teams operate with a mix of direct implementation and via partners, the goal being to increase strategic partnerships where appropriate.
Job Purpose
The Finance Coordinator reports to the Finance Lead and is responsible and accountable for the day-to-day core finance function, including but not limited to reporting financial transactions to help manage the control of financial risks for decision making. The role must ensure full compliance with Oxfam procedures and provide complete, timely and accurate data for Oxfam’s programs in the Pacific. The position holds an overall general finance function responsibility with a high level of input to financial planning, effective administration and tracking of financial data, analyzing and recording of data on financial systems, supporting program reporting in line with Oxfam and donor requirements, managing payroll processing, logistics, procurement and asset administration as well as reconciliation of expenses and budgets. The position contributes to the effective coordination of finance operations in all OiP offices using information captured in various financial and related systems and by working closely with multiple stakeholders. These stakeholders include staff within OiP, Oxfam strategic partners (e.g. OI, OAU, OAo), partners, regulatory organizations, donors, audit firms, etc.
Team Purpose
Oxfam in the Pacific comprises two divisions: Programs, Impact & Partnership (PIP), and Strategy, Operations and Culture (SOC). The role sits within the Strategy Operations and Culture (SOC) division This role is accountable to and reports to the Finance Lead.
Key Responsibilities and Accountabilities
Business Services
- Takes the lead role under the guidance of the Finance Lead in the implementation of day-to-day processing of Finance operations in various OiP offices which includes handling wide range of internal and external queries for detailed information.
- Coordinates finance requirements working closely with the Program Teams, Project Finance teams and respective stakeholders including partners to support finance operations.
- Contributes to procedures and strategy of the finance team working closely with the Finance Lead, Project Finance Teams and overall Strategy Operations and Culture Hub.
- Monitors budgets and supports review and reconciliation of accounts including supplier accounts ensuring timely payments (rental, insurance, Superannuation, Tax, PAYE etc.).
- Undertake checking and reviewing of staff travel and salary advances, ensuring staff have completed acquittals correctly and processing all acquittals accordingly.
- Perform routine operation activities and other payments in compliance with Oxfam policies and procedure.
- Checks and processes payroll following scheduled pay cycles.
- Support on-the-job training which focuses on Finance policies and procedures.
- Works with partners and managers to resolve financial queries and complex issues.
- Responsible for the input and processing of information on the financial systems, checking of expense coding and correct coding allocation of all funds received codes.
- Undertake weekly banking and reports bank balances and of any discrepancies.
- Undertake regular reconciliations of key accounts e.g. advances
- Provide administrative and logistics support as and when needed.
- Provide finance reports to the Finance Lead periodically or as and when needed.
- Maintain an efficient and paperless finance and administration filing system through Box or other digital systems.
Management
- Manages own time and priorities to achieve the team objectives.
- Manages resources and deadlines within minimum supervision.
- Influences ways of working.
- Coaches junior and peer staff as and when required.
- Responsible, flexible, and adaptable.
- Participate in Oxfam performance management framework and activities.
- Ensures the security and safety of others and Oxfam property.
- Provide recommendations relating to improved functional procedures and processes.
- Report risks and incidents to supervisor.
Representation and Relationships
- May be expected to represent Oxfam in industry or professional networks.
- Support the Finance Lead in working with donors, partners, and grantees.
Other
- Participate in humanitarian response activities within capacity in local level emergency response.
- Eager and required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights.
- Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.
- Other duties as assigned by the Finance Lead that is within the role capacity and job family.
Job Requirements
Key Skills, Experience & Knowledge
Essential
- Degree level qualifications in Finance/Accounting, Business or Management and Public Administration with more than 3-5years professional industry experience.
- Excellent numeracy skills with proven ability to meet deadlines and key work priorities.
- Demonstrated computer literacy, particularly Microsoft Excel with working knowledge of finance and accounting systems and packages including MYOB or Business Central would be an advantage.
- Demonstrated experience working with payroll system and processing including knowledge of legislative requirements.
- Highly organised and has experience managing multiple priorities with strict deadlines.
- Excellent communication and Interpersonal skills.
- Excellent problem-solving skills including managing complex situations.
Desirable
- Advanced Degree in Finance, Accounting or equivalent
- Experience working with automated project management tools or information management applications.
- Previous INGO or regional working experience in a similar role
Key Attributes:
- Ability to maintain confidentiality and discretion working with sensitive information including payroll.
- Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
- Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
- Ability to manage work outputs effectively in a virtual environment.
- Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
Organisational Values:
Our work is guided by Oxfam’s global values and by Pacific values and culture including openness, flexibility, respect, equity, justice, solidarity, collaboration, sharing and humility. We also value local ownership and leadership of change processes.
Oxfam’s Global Values:
- Equality – We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
- Empowerment- We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
- Solidarity – We join hands, support and collaborate across boundaries in working towards a just and sustainable world.
- Inclusiveness – We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
- Accountability – We take responsibility for our actions and inactions and hold ourselves accountable to the people we work with and for.
- Courage- We speak truth to power and act with conviction on the justice of our causes.
Travel:
Some international travel (up to 4 weeks per year) may be required of the position. It is a condition of employment that staff abide by all agency security and safety protocols, policies and procedures and the Oxfam International Security Protocol.
Safeguarding and Conduct:
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
Oxfam in the Pacific takes its duty of care to children seriously and recognises that it must meet community expectations and the trust placed in its personnel to maintain the highest standards of conduct.